Privacy Policy

Kingston Rowing Club
Effective Date: April 28th, 2026

The Kingston Rowing Club (“KRC”, “we”, “our”, or “us”) is committed to protecting the privacy of our members, participants, volunteers, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect

We may collect personal information in the following ways:

a) Information You Provide Directly

Name, email address, phone number
Mailing address
Emergency contact information
Date of birth (for program registration)
Medical or accessibility information (when necessary for safety)
Payment and billing information
Waivers, forms, and consents

b) Website Usage Information

When you visit our website, we may automatically collect:

IP address
Browser type and device information
Pages visited and time spent on our site
Cookies and analytics data

2. How We Use Your Information

We use your personal information to:

Register participants for programs, camps, and events
Communicate schedules, updates, and safety information
Process payments and issue receipts
Ensure participant safety and respond to emergencies
Improve our website, programs, and services
Send newsletters or promotional communications (with consent)

3. Consent

By providing your personal information, you consent to its collection, use, and disclosure as outlined in this policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us at info@kingstonrowingclub.com

4. Disclosure of Information

We do not sell or rent your personal information.

We may share information with:

Coaches, staff, and volunteers (as necessary for program delivery)
Third-party service providers (e.g., payment processors, registration platforms)
Governing bodies such as Rowing Canada Aviron, when required
Emergency services if needed for health and safety

5. Data Security

We take reasonable precautions to protect your personal information, including:

Secure storage of physical and digital records
Restricted access to authorized personnel only
Use of secure third-party platforms for payments and registration

However, no method of transmission over the Internet is 100% secure.

6. Retention of Information

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law.

7. Cookies and Website Tracking

Our website may use cookies and analytics tools to:

Improve user experience
Track website performance and usage trends

You can disable cookies through your browser settings.

8. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites.

9. Children’s Privacy

We collect personal information about minors only with the consent of a parent or guardian for participation in programs.

10. Access and Correction

You have the right to:

Request access to your personal information
Request corrections to inaccurate or incomplete data

To make a request, contact us using the information below.

11. Contact us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Kingston Rowing Club
1 Cataraqui Street
Kingston, Ontario, Canada
Email: info@kingstonrowing.com

12. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.